Top 5 Challenges In Facilities Management

All, Facility Management


We’ve broken the huge list down to 5 major problems in facilities management.


Facility Managers in many companies face a common problem of being pressurized to do more with less. To tackle this, they have to accurately deal with budget constraints. Here’s how they do it :

• Considering all types of costs when preparing budget estimates: fixed, variable, direct and indirect;

• Tracking inventory

• Negotiating prices with suppliers

• Keeping a regular track of maintenance costs and financial information

• Considering some technological investments as value for money.

FM Operations can save money by becoming environment friendly.

They can also :

• Consider simple practices, such as using more natural light

• Moving to LED lighting

• Upgrading to automated buildings technologies, such as solar panels that will allow reductions in energy waste.


In order to make operations run smoothly, it is crucial to implement workplace practices that ensure a constant flow of communication, organization, knowledge sharing, productivity and innovation.

As today’s workforce is mobile, the perfect scenario is choosing a web-based facilities management software, that allows the work team to report failures, generate automatized reports and more. This is incredibly useful in any operational task.

Most facility managers face a common challenge of having to wear a juggler’s hat. One way to stay on top of your duties is to incorporate the help of facility management software.

Adopting digital calendars is also a good way to stay on top of the team’s maintenance responsibilities and plan the workload accordingly, work hand-in-hand with the team and foster information retrieval.

After all, the facility managers (and team) should be the number one problem solvers.


Facility managers have a lot to do every day, from coordinating teams, attending meetings, answering urgent emails, consult vendors or suppliers, etc. There are many workers with questions and unpredictable issues to solve.

To answer this problem better, we should take advantage of the developments in technology. Besides making planning and prioritizing tasks easier, it can be helpful in order in managing a wide range of locations in an easy, simple and fast way.

Having Facility Management information stored electronically, like SILA Connect, will help to automatically answer frequent questions, to set up what has to be done first and to organize time. And as we all know: saving time is saving money.


Asset maintenance is one of the most complex processes which demands rigorous information flow and quick call-to-action.

Technology developments brought many solutions that should be adopted by the maintenance team in order to make their work easier. Keeping track of requests can be a lot easier and it is mandatory for a perfectly running process.

It should also be noted that in the coming years are expected progresses in intelligent technology, such as IoT (Internet of Things) sensors, which will enable automation of even more activities, such as failures reporting.


With each year passing, the equipment and building structures begin to get old and have some technical problems. The fact that it is inevitable to replace it at some point, taking proper measures for maintenance and prevention of it can be of precious help. Planning plays crucial role to find ways to extend the life of existing assets to coordinate with the upcoming expenses. However, it is important that a facility manager must prevent, correct and replace equipment, considering all the associated costs, so that they preserve a part of the budget for emergency repairs and replacements.


SILA is a real estate platform providing facility management services, real estate project management & advisory, real estate contracting and real estate development.